Financial trend
Revenue and gross profit · 12 weeks
$6.92M
12-week revenue
Gross profit
$3.64M
Payroll / revenue
17.7%
Payroll calculated by Volca$350M+Vendor invoices reconciled500K
The AI financial operating system for home services.
Every commission calculated. Every invoice job-costed. Accounting done right.
Revenue · trailing 12 mo
$30.0M
+14.2% YoYPayroll ready
$203.8K
186 employeesInvoices processed
1,184
98.6% matchedBlended gross margin
52.6%
+2.1 ptsVendor/AP Agent
Monitoring 418 jobs and vendor invoices
Margin leaking in HVAC Install BU
Job #10642 · Installation materials
Vendor costs for HVAC installation materials increased 20%, but the shop has not updated those costs in ServiceTitan.
Vendor costsInstall materialsPricebook
Recommended correction
Update 14 HVAC install materials
Apply the vendors’ 20% cost increase and recalculate flat-rate pricing.
Current GP
41.2%
Target GP
47.0%
Annual impact
+$81.6K
ServiceTitan update readyApprove update
Invoices matched to ServiceTitan jobs
Ferguson
ServiceTitan job #10612Johnstone Supply
ServiceTitan job #10512City Electric Supply
ServiceTitan job #10488Live agent activity
Automation running now
Payroll cycle verified
186 employees
Invoices matched to jobs
67 records
Material costs posted
21 jobs
Agent coverage
Transactions automated
98.6%
+4.8 pts
Payroll ready
0 exceptionsMike ReynoldsHVAC Service$5,597.83
Carlos VegaPlumbing$6,114.26
Dario QuinnElectrical$8,132.86
Margin by department
Plumbing61.4%
Electrical58.7%
HVAC48.2%
Volca automated the entirety of our payroll and stopped me from having to hire someone full-time to keep up with the manual work.
Brandon Niro
COO/President
Our partnership with Volca uncovered real opportunities in our payroll process and made it so much more efficient - genuinely a pleasure to work with.
Natalie Niergarth
Director of Technology
01 · Today
Systems that never spoke.
Inbox · payroll@847Kayla H.Re: helper split on Job #4821?11:42a
Marcus W.My pay looks short again 😬10:18a
Ferguson ARInvoice #88314 · past due9:51a
Diana R.Spiff for the Carrier install?Mon
FinanceJob margins still missing material costsMon
InvoiceInvoice #88314
Job #49201 · Aug 18
Bill to
Hendricks, B.
5-Ton Carrier 16 SEER$6,420.00
Install labor · 8.5h$1,062.50
Refrigerant lineset$ 318.40
Disposal · old unit$ 145.00
TOTAL$7,945.90
Tech: J. Smith+ Helper: M. Wells
CommissionPayroll_v17_FINAL_FINAL.xlsxTech
Job
Rule
GP%
Pay
Marcus W.
49201
split 65/35
37%
$ ? ?
Diana R.
49180
flat 10%
41%
$642
Eli K.
49166
helper
—
$ ?
Priya S.
49147
spiff +$200
52%
$ ?
Jordan T.
49122
perf tier 2
28%
$418
Sam P.
49114
split 50/50
33%
$ ?
Riley B.
49108
comm cap
—
#REF!
Marcus
Diana
Eli
Priya
Spiffs_Q3
GP_Margin
PayRules_v17
FINAL
FINAL2
+11
Woffer-letter-jsmith.docx
OFFER OF EMPLOYMENT
Aug 4, 2025
Dear James Smith,
Position: HVAC Installer
Base: $24/hr · OT 1.5×
Comm tier: Installer Plan B
⚠ Plan B not yet in spreadsheet
M
Marcus W. · 10:18a
Hey, did I get credit for the helper split on #4821? My pay's $340 short.
2,840.50
3,180.50
+ $340 owed
7
8
9
÷
4
5
6
×
1
2
3
−
0
.
=
+
MARCUS
+ $200 IAQ spiff?
check w/ Megan
+ $200 IAQ spiff?
check w/ Megan
Q3 MARGIN REVIEW
service vs. install
split by branch
service vs. install
split by branch
FERGUSONPast Due
3/4" PEX 100ft89.40
Ball valve x452.16
Solder kit18.75
Pipe insulation34.10
INV #88314$194.41
Job costingJob #49201
Revenue
$7,945.90
Materials
$2,418.36
Labor
$1,062.50
Gross profit
$4,465.04
Margin source3 spreadsheets
LENNOX8/14
Coil 3T412.00
Lineset148.50
Drain pan32.00
TOTAL$592.50
PDF
PayPlan_B.pdf
attachment · 2.4MB
Profitability by departmentQ3 draft
HVAC Service42.8%HVAC Install31.6%Plumbing38.2%
Compiled from payroll, invoices, and job exports
ServiceTitan, spreadsheets, vendor invoices, job costs, payroll, profitability. Nothing knows about anything else.
Payroll & Accounting were never meant to be a judgement call.
Educate
An itemized pay breakdown for every employee. They approve or dispute before payroll runs.
Your pay · Aug 12–25
VolcaTotal this period$2,840
Base · 76h$1,520
OT · 8h$300
Commission · 14 jobs$820
Spiffs · IAQ install$200
75%Decrease in pay disputes
Learn moreCalculate
FlagshipEvery commission, split, bonus, and overtime hour calculated to the dollar. Exported to ADP, Paycom, or QuickBooks in seconds.
Pay run · 147 techs
VerifiedTechBaseComm.Total
MMarcus W.
$1,520$1,020$2,840DDiana R.
$2,100$1,020$3,120EEli K.
$1,640$775$2,415PPriya S.
$1,720$910$2,630Pay run total$382,407
100%Payroll accuracy, every cycle
Learn moreCost
Vendor invoices captured, matched to ServiceTitan jobs, and posted to QuickBooks. No spreadsheets, no missed line items.
ap@volca.ai
3 newFergusonJob #4821 · $3,482
ST + QBWinsupplyJob #4796 · $1,219
ST + QBJohnstoneJob #4811 · $827
ST + QBPosted today$5,528
5×Reduction in job costing time
Learn moreContinuous context for every pay plan.
Volca holds the full picture of how your shop pays. Employee archetypes, commission structures, splits, and pricebook rules all live in one place, so every pay plan is concrete and every paycheck is correct.
Leadership
In sync
Total visibility into labor spend and margin.
GP marginPayroll spendVariance
Field Employees
In sync
Itemized pay reports. Approve or dispute before payroll runs.
Pay reportApproveDispute
Managers
In sync
Review commissions and approve every adjustment.
ReviewApproveSign off
Volca
Live context layer
Archetypes
Comp plans
Splits
Pricebook
Vendors
Materials
Reconciled
Verified
Approved
Customer stories
Real shops. Real numbers.
20 franchises across 12 states.
Across the network500 manager hours saved · $250k in payroll errors caught
“We avoided hiring a whole extra admin person. Volca runs the math we used to fight every Friday.”
Frequently Asked
The questions operators ask before they join.
Don't see what you're looking for? Talk to us — we'll walk you through anything specific to your shop.
01
About Volca
What does Volca actually do?
Volca is the financial operating system for home services. We connect to ServiceTitan and your accounting stack to automate the work that lives between the field and finance: commission and performance pay, payroll prep, and vendor invoice job costing.
Who is Volca built for?
HVAC, plumbing, and electrical operators running ServiceTitan, typically from 10 to 200+ field technicians. Single-shop owners, multi-location franchises, and private-equity-backed roll-ups all use Volca.
Do we have to switch payroll providers?
No. Volca sits on top of ServiceTitan and exports clean files into whatever payroll system you already use: ADP, Paychex, Gusto, Paylocity, QuickBooks, and others. Nothing changes for your techs or your processor.
How is Volca different from a bookkeeper?
Bookkeepers move data, they don't audit the math. Volca runs the calculations the way you designed them, every cycle, and flags anything that looks off before payroll goes out.
02
Onboarding
How long does it take to get live?
Most shops are running production payroll on Volca within 14 to 28 days. We handle the heavy lifting: pulling your pay plan, mapping ServiceTitan data, and validating against your last few payroll cycles side-by-side.
Do you train our team?
Yes. Your payroll admin, GM, and ops lead all get hands-on training before go-live, and we run the first one or two cycles alongside you. Slack/text access to our team continues after launch.
Will our pay plan need to change?
Almost never. Volca was built to handle layered, sophisticated plans: GP-margin commissions, tiered bands, pricebook-derived spiffs, helper splits, callback deductions. If your plan runs in your head or on a spreadsheet today, it runs in Volca tomorrow.
What do we need to bring to onboarding?
Your current pay plan document (or a verbal walkthrough, we've heard them all), recent payroll exports for validation, and a ServiceTitan login. That's it. No data migration, no template wrangling.
03
Payroll Automation
Does Volca actually run payroll?
Volca calculates and audits payroll, then exports a clean, validated file to your processor (ADP, Paychex, QuickBooks, etc). Your processor still cuts the checks. You get the speed and accuracy without changing what already works.
What about spiffs and bonuses?
All of it. Commissions, performance pay, spiffs, bonuses, draws, deductions, helper splits, callbacks. All calculated per tech, per cycle, with a line-item statement they can approve or dispute before payroll runs.
How accurate is it?
Volca recalculates from the ServiceTitan source every cycle, so there's no copy-paste drift. Across our customer base we've caught $250K+ in pay errors that would have gone out the door on spreadsheets.
What if a tech disputes their pay?
Techs see an itemized statement showing every job, commission, spiff, and deduction that rolled into their check. They approve or dispute in one click. Disputes route to the right manager with the full audit trail attached.
Chat with a payroll expert
See how Volca automates your payroll process to save you time and money.