The AI finance team for HVAC

Equipment, crews, and commissions on every install and service call, so you know what each job really made.

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HVAC crew at work, pencil drawing

See what every HVAC job made.

  • Equipment, true labor, materials, financing, and permits land on each install and service call from the systems you already run. See job costing

  • Margin by job, tech, job type, and branch, every week, so you can fix a job type while it still matters.

  • Volca flags the jobs that ran over and the prices under target, then recommends what to change.

Job 4182

A 4-ton system changeout

Example data
Revenue$14,200
  • Equipment$5,480
  • True labor$2,310
  • Materials$860
  • Financing and permits$640
  • Overhead$1,786
Profit$3,124 · 22.0%
Margin by week, this job typeTarget 30%

Last 5 weeks

Changeouts ran 8 points under target at two shops this month.

Recommended: update the price book

Materials on the right job, at the right price.

  • Reads every equipment and supply house invoice line by line and puts the cost on the right job. See invoice matching

  • Catches when an equipment or parts price goes up, so your price book keeps up with your distributor. See Pricing Analyst

  • Bills arrive already coded to the job. Approve the batch and each payment goes out on its due date. See bill pay

Distributor invoice

3 lines read

Example data
  • 4-ton condenser$3,420Job 4182
  • Evaporator coil$1,180Job 4182
  • Line set and fittings$286Job 4182

4-ton condenser is up +6% since your last order.

Bill coded to job 4182. Pays on its due date.

Approve and schedule

Labor cost that matches what you paid.

  • Calculates sold-by and installed-by commissions, helper splits, and spiffs on your pay plans, then puts that labor back on the job. See commissions

  • Techs see what they made on every install and service call before payroll runs, and dispute a line if it looks wrong. See Pay Packs

  • Every field employee gets their Pay Pack by text and email, with each job and what it paid.

Install lead Pay Pack

This week

Example data
  • Sold-by commissionJob 4182$568
  • Helper splitJob 4182$142
  • Maintenance plan spiffJob 4190$25
Commissions this week$735

Question on Job 4190? Reply right on the line before payroll runs.

Sent by text and email

See what your HVAC jobs made.

Walk us through how you job cost today. We'll show you what every job made.

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Line drawing of an HVAC changeout: a new condenser beside a house, the furnace through an open basement hatch, and a service van in the driveway

FAQs

Don't see your question? Talk to us and we'll walk through anything specific to your shops.

Do I need Volca payroll or AP to use job costing?

No. Job costing works on its own with the systems you already run. Payroll and AP are separate products you can add if you want them.

What does Volca put on each HVAC job?

Equipment, true labor, materials, financing, and permits land on each install and service call from the systems you already run. Volca puts each cost on the job, business unit, and cost type it belongs to.

How often do I see the numbers?

Every week, job by job, so you can act on a job while it still matters instead of waiting for the month to close.

Do I have to replace my CRM, accounting, or payroll tools?

No. Volca connects to the systems you already run and works alongside them.