The AI finance team for accountants
Volca reads every vendor invoice line by line, codes it to the job, and syncs matched bills to your accounting system. You review exceptions instead of keying entries.
Volca / AP inbox
Example dataAP inbox
This week, all branches
| Vendor | Lines | Amount | Jobs | Status |
|---|---|---|---|---|
| Supply house | 12 | $6,340 | 4182, 4190 | Matched |
| Distributor | 3 | $1,410 | 4190 | Matched |
| Electrical supply | 7 | $2,215 | 4207 | Over agreed price |
| Fuel card | 1 | $184 | Not found | Held |
| Equipment rental | 2 | $880 | 4211 | Matched |
Invoice lines matched
2,940
0 keyed by hand
Held for review
1
Job number not found
Bills synced
100%
Job coding attached
Sound familiar?
The same invoice gets keyed twice
Supply house bills get typed into accounting, then matched to jobs by hand, one line at a time.
Labor on the job isn't what you paid
Commissions, splits, and spiffs are estimates in the CRM until payroll runs, so job costs and the payroll register never quite match.
Margin shows up a month late
Job profit waits on the close, so by the time you see a bad job type, it has already repeated for weeks.
Stop the leaks before they reach the books. Every bill.
Every invoice you code right and every overcharge you catch is margin that stays in the business. Volca puts those decisions in front of you before bills post.
The cost of waiting, one problem that starts in week 1
Month-end report
Seen after the close
Volca
Flagged the week it starts
Margin lost before the fix
- Vendor over agreed price
A supply house billed above your agreed price on 14 invoices.
Dispute with the vendor
Money back before the bill is paid
- Invoice on the wrong job
An invoice lists a job number that doesn't exist.
Held for review, then assigned
Job margins are right before anyone prices from them
- Labor on the wrong job
6.5 hours from one job landed on another, so both margins were off.
Recode the hours
Two margins you can make decisions on
See your AP inbox on Volca.
Send us a batch of real vendor invoices. We'll show you each line matched to the job and ready to sync to your books.
FAQs
Don't see your question? Talk to us and we'll walk through anything specific to your shops.
Do matched bills sync to my accounting system?
Yes. Matched bills sync to your accounting system with the job and cost coding attached, so nobody keys the same invoice twice.
Do I have to replace my CRM, accounting, or payroll tools?
No. Volca connects to the systems you already run and works alongside them.
Do I need Volca payroll or AP to use job costing?
No. Job costing works on its own with the systems you already run. Payroll and AP are separate products you can add if you want them.
Can I see profit by tech, business unit, or branch?
Yes. You can cut profit by job, tech, job type, business unit, and branch.