The AI finance team for controllers
Every cost coded to the job each week, so leadership acts on margin sooner. Your team reviews exceptions instead of keying entries.
Volca / Job costing ledger
Example dataJob costing ledger
This week, coded to job, business unit, and cost type
| Job | Type | Revenue | Labor | Materials | Margin | Status |
|---|---|---|---|---|---|---|
| 4182 | System changeout | $14,200 | $2,310 | $6,340 | 22.0% | Coded |
| 4190 | Panel upgrade | $4,850 | $1,120 | $1,410 | 36.4% | Coded |
| 4196 | EV charger install | $2,640 | $690 | $880 | 31.9% | Held |
| 4203 | Service call | $389 | $172 | $214 | -8.2% | Ran over |
| 4207 | Whole-home rewire | $18,900 | $5,480 | $4,120 | 34.6% | Coded |
| 4211 | Generator install | $11,300 | $2,060 | $5,210 | 28.1% | Coded |
Cost lines coded
1,284
0 keyed by hand
Held for review
2
Job number not found
Labor posted to jobs
100%
Matches the payroll run
Sound familiar?
Margin shows up a month late
Job profit waits on the close, so by the time you see a bad job type, it has already repeated for weeks.
Labor on the job isn't what you paid
Commissions, splits, and spiffs are estimates in the CRM until payroll runs, so job costs and the payroll register never quite match.
The same invoice gets keyed twice
Supply house bills get typed into accounting, then matched to jobs by hand, one line at a time.
Clean numbers sooner mean decisions sooner. And better ones.
When every cost is coded to the job each week, leadership can act on margin in days instead of after the close. Your team spends its time on the exceptions that move the number.
The cost of waiting, one problem that starts in week 1
Month-end report
Seen after the close
Volca
Flagged the week it starts
Margin lost before the fix
- Invoice on the wrong job
An invoice lists a job number that doesn't exist.
Held for review, then assigned
Job margins are right before anyone prices from them
- Materials never billed
Job 4907 used a $412 coil the customer was never charged for.
Add it to the invoice
Revenue recovered on the job
- Labor on the wrong job
6.5 hours from one job landed on another, so both margins were off.
Recode the hours
Two margins you can make decisions on
See weekly job costing without the rebuild.
Walk us through how your team closes today. We'll show you what Volca takes off its plate.
FAQs
Don't see your question? Talk to us and we'll walk through anything specific to your shops.
Do matched bills sync to my accounting system?
Yes. Matched bills sync to your accounting system with the job and cost coding attached, so nobody keys the same invoice twice.
Does Volca replace my payroll provider?
No. Your payroll provider still cuts the checks and files taxes. Volca does the work before that step: it calculates what each employee earned, catches errors, collects approvals, and hands your provider a clean file.
Can I see profit by tech, business unit, or branch?
Yes. You can cut profit by job, tech, job type, business unit, and branch.
Do I need Volca payroll or AP to use job costing?
No. Job costing works on its own with the systems you already run. Payroll and AP are separate products you can add if you want them.